Facts about Tradify checked 26 September 2026 on Tradify’s own pages, linked beside each one. Written by Tools Down, the app we make.
Tradify is built for trade businesses of 1 to 20 people. Tools Down is built for one: you tell it the job, and it does the admin. Here is how they compare for a sole trader, with Tradify’s own words behind every fact about Tradify.
For one person
Tools Down Pro is £29.99 a month including VAT, and the free plan keeps every screen. Tradify is £34 per user a month on Lite, and £37 on Pro, its first plan with online quote acceptance and reminders. Its help centre says no tax is added to UK subscriptions.
Tradify:Source: tradifyhq.comhelp.tradifyhq.com
Every Tools Down invoice is chased at 3, 7 and 14 days after it is due, free, until it is paid. Tradify’s reminders come with Pro and are off by default on each invoice, and its texts cost 10p each.
Tradify:Source: help.tradifyhq.comhelp.tradifyhq.com(2)
Tools Down puts the CIS deduction and the reverse-charge wording on the invoice, set by customer. Tradify says it has no native CIS or reverse-charge options and does them through Xero or Sage.
Tradify:Source: help.tradifyhq.com
Tools Down issues a gas safety record with no signal and sends it when signal returns. Tradify says it does not work offline.
Tradify:Source: help.tradifyhq.com
Tools Down runs on chat and voice: say the job, and the quote, invoice or reminder is made for you to check. Tradify documents AI that writes descriptions and reads supplier bills, on its Plus plan.
Tradify:Source: tradifyhq.com
Like for like
What one person pays and gets. “Our calculation” adds VAT at 20% to a price shown before VAT; “not documented” means we couldn’t find it on Tradify’s own pages.
| Tools Down | Tradify | |
|---|---|---|
| Least one person pays a month | Free plan, or Pro at £29.99 inc VAT (£24.99 + VAT at 20%), through Apple. One person, one price. | £34 per user (Lite). £37 on Pro, the first plan with online quote acceptance and reminders. Its help centre says it adds no tax to UK subscriptions.Source: tradifyhq.comhelp.tradifyhq.com |
| Free option | First month free, no card. Then 50 messages a month free, with every screen still working. | 14-day free trial, no card. No free plan on its pricing page.Source: tradifyhq.comtradifyhq.com(2) |
| iPhone, Android, web | iPhone. Android after launch, no date yet. No web app. | iPhone, Android and web.Source: apps.apple.comhelp.tradifyhq.com |
| Admin done by chat or voice | Yes, by chat or voice, on every plan: customers, jobs, the Diary, quotes, invoices, reminders and expenses. | Not documented. Its AI writes descriptions and reads supplier bills, on the Plus plan (£44 per user).Source: tradifyhq.com |
| Customer accepts a quote online | Yes: a quote page the customer accepts in one tap. Valid 30 days by default. | Yes, on Pro and Plus: customers accept, decline or comment from a link.Source: help.tradifyhq.comtradifyhq.com |
| Automatic invoice chasing | On from the start and free: reminders 3, 7 and 14 days after the due date, stopping when paid. | Yes, on Pro and Plus, once turned on for each invoice (off by default). Texts 10p each.Source: help.tradifyhq.comtradifyhq.comhelp.tradifyhq.com(2) |
| Card and bank payments | Bank transfer from the invoice page, which shows your bank details. A QR code on your phone opens it at the door. No card payments yet. | Cards at 1.7% + 20p inc VAT, online or by QR code on site. Bank details print on the invoice; no pay-by-bank documented.Source: help.tradifyhq.comhelp.tradifyhq.com(2) |
| Gas safety records | Built in, landlord and homeowner. Issue with no signal; the next check shows in your Diary; tenant copy only with the landlord’s agreement. | Built in on Pro and Plus, with oil forms too. Needs a connection.Source: tradifyhq.comhelp.tradifyhq.com |
| Electrical certificates | Not yet. Use a certificate app such as iCertifi alongside it. | Built in on Pro and Plus: EICR, EIC, Minor Works and more, updated to BS 7671 A4:2026.Source: tradifyhq.comtradifyhq.com(2) |
| CIS and reverse charge | Built in, set by customer: the CIS deduction on labour and the reverse-charge wording on the invoice. | Only through Xero or Sage. Tradify says it has no native CIS or reverse-charge options.Source: help.tradifyhq.com |
| Accounting | No live sync. Expenses export as CSV (Xero and FreeAgent layouts, plain CSV for QuickBooks and Sage), and you can export everything. | Live sync on every plan: Xero (two-way), QuickBooks Online and Sage.Source: tradifyhq.comtradifyhq.com(2) |
| Works with no signal | Gas safety records issue with no signal and send when it returns. | No. Tradify says it needs a live internet connection.Source: help.tradifyhq.com |
| UK App Store rating | Not on the App Store yet. | 4.8 from 2.7k ratings.Source: apps.apple.com |
| Quotes that go quiet | A quote quiet for a week shows up in your morning brief, with a Follow up button. | Yes, on Pro and Plus once switched on: reminders 7 and 14 days after sending, and 3 days before the quote expires.Source: help.tradifyhq.com |
| Deposits | Ask for a deposit by chat, as a percentage or an amount. The final invoice takes the deposit off. | Yes, on Pro and Plus: a deposit invoice by percentage, amount or line items.Source: help.tradifyhq.com |
| Text message costs | Nothing extra: reminders are included on every plan. | 10p per text in the UK.Source: help.tradifyhq.com |
| Teams and dispatch | One person per account. No team accounts. | Yes: scheduling and dispatch for staff and subcontractors, with timesheets and permissions.Source: tradifyhq.com |
Fair’s fair
Switching
Tradify says your account is no longer accessible once the subscription is cancelled, so export what you need first. Source: help.tradifyhq.com
Straight answers
For one person, Tools Down Pro is £29.99 a month including VAT. Tradify is £34 per user a month on Lite and £37 on Pro, its first plan with online quote acceptance and reminders (checked 26 September 2026). Tools Down also has a free plan: 50 messages a month after the first month, with every screen working.
Not yet. If you need EICRs and Minor Works, Tradify Pro has them, or use a certificate app such as iCertifi alongside Tools Down.
No. Tools Down is one person per account. For a team, Tradify’s scheduling, timesheets and permissions are built for it.
Price and the free plan
Free to start. One price if you need more.
Coming soon to iPhone.
Be first to hear when Tools Down is ready for your iPhone.
We’ll only email you about early access. No spam.
The evidence
£34 per user/month.tradifyhq.com/uk/pricing
£37 per user/month.tradifyhq.com/uk/pricing
Tradify does not currently charge tax on subscriptions for regions outside of New Zealand and Australia.help.tradifyhq.com/hc/en-us/articles/360035857734-Is-Tax-Charged-on-the-Tradify-Subscription-Outside-of-New-Zealand
Free for 14 Days! Our free trial includes all the features, giving you the freedom to find out what plan will work best for your business.tradifyhq.com/uk/pricing
Yes, you get full access free for 14 days, no credit card required.tradifyhq.com/uk/features/quoting-software
Requires iOS 14.0 or later.apps.apple.com/gb/app/tradify-quote-invoice-tool/id984378901
A device running Android 9 Pie or laterhelp.tradifyhq.com/hc/en-us/articles/360026792973-Tradify-s-Recommended-Devices-Specs
Tradify can be accessed on any computer with an active internet connection and adequate processing capabilities.help.tradifyhq.com/hc/en-us/articles/360026792973-Tradify-s-Recommended-Devices-Specs
Tradify harnesses AI to make your life easier. Unlock faster and more accurate quoting, cost tracking, and invoicing. Available on our Plus plan only.tradifyhq.com/uk/pricing
£44 per user/month.tradifyhq.com/uk/pricing
Your customers can accept, decline and comment on quotes from a trackable link.help.tradifyhq.com/hc/en-us/articles/360016571573-Accept-a-Quote
Quote Options & Online Acceptancetradifyhq.com/uk/pricing
click the toggle to ‘Enable payment reminder emails on this invoice’. This setting will be off by defaulthelp.tradifyhq.com/hc/en-us/articles/22210582335001-Use-Invoice-Payment-Reminders
Quote & Invoice Reminderstradifyhq.com/uk/pricing
£0.10 GBP the United Kingdomhelp.tradifyhq.com/hc/en-us/articles/26130939769497-Understanding-Text-Messages-in-Tradify
1.7% (Inc VAT) of the invoice total + 0.20 (Inc VAT) for standard cards.help.tradifyhq.com/hc/en-us/articles/48229104937625-Tradify-Card-Payments-Integration-Overview
In Tradify you can add your Bank Account details, and any other payment instructions to your Document Theme, so that is automatically added to the bottom of every invoice.help.tradifyhq.com/hc/en-us/articles/22976547777305-Adding-Bank-Account-Details-to-Invoices
Create, sign, and send digital oil & gas safety certificates.tradifyhq.com/uk/features/gas-safety-certificates
Tradify does not work offline as, both the Web Console and the Mobile App are dependent on a live internet connection to operate.help.tradifyhq.com/hc/en-us/articles/360026848353-Does-Tradify-Work-Offline
Quickly create, sign, and send digital versions of the EICR, EIC, PAT, and other electrical safety certificates.tradifyhq.com/uk/features/forms-certificates
Added a new version of the UK Minor Electrical Installation Certificate (MEIC), aligned to BS 7671:2018+A4:2026.tradifyhq.com/product-updates
Tradify does not have any native Reverse VAT / CIS tax options. If you need to generate reverse VAT / CIS invoices then you must be linked with either Xero or Sage which have facilities to enable this.help.tradifyhq.com/hc/en-us/articles/22160556318617-Can-I-create-Reverse-VAT-CIS-Invoices-without-an-accounting-platform-in-Tradify
Tradify and Xero have a two-way sync, meaning that whatever you update in Tradify will update in Xero and vice versa.tradifyhq.com/uk/xero-and-tradify-addon
Invoices, bills, payments, suppliers, and customer information are shared with Sage automatically.tradifyhq.com/uk/sage-and-tradify-addon
Tradify does not work offline as, both the Web Console and the Mobile App are dependent on a live internet connection to operate.help.tradifyhq.com/hc/en-us/articles/360026848353-Does-Tradify-Work-Offline
2.7k Ratings 4.8apps.apple.com/gb/app/id984378901
Reminders will then be sent 7 & 14 days after the quote was sent, and 3 days before the quote expires.help.tradifyhq.com/hc/en-us/articles/360049096213-Turn-on-Quote-Reminders
You can quickly generate a deposit invoice based on,help.tradifyhq.com/hc/en-us/articles/21977107022233-How-To-Create-a-Deposit-Invoice
£0.10 GBP the United Kingdomhelp.tradifyhq.com/hc/en-us/articles/26130939769497-Understanding-Text-Messages-in-Tradify
Keep an eye on all your active jobs & staff locations. Schedule jobs with a click, dispatch on the fly, and quickly communicate with customers or crew.tradifyhq.com/uk/features/scheduling-software
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