The AI for sole tradersYou do the work. It keeps the business straight.
When it’s just you, the business lives in your head, your phone and a notebook in the van, because you’re on the tools all day. That’s the juggle. Say it to Tools Down once, and it’s saved, done and followed up.
iPhone. First month free, no card.
Tools Down: Done. £103 for Mrs Evans, and I’ll remind you at 8 tomorrow.
Toilet repair, 12 Mill Lane
Mrs Evans
- Call-out and first hour
- £85.00
- Fill valve
- £18.00
Total£103.00
01The juggle
The notebook, the calendar, the camera roll. Now one thing.
Your notebook, your calendar, WhatsApp, your quote template, the reminders, the camera roll, Google and everything in your head: one thing you talk to, and it knows the lot.
It’s made for one person doing the work: nothing to set up before it’s useful, no team to manage, and one price for you.
02First thing
Before the first job, you know the day.
At 07:30 on a working day, what’s on and what’s overdue. The morning brief and the evening wrap.
Mrs Patel at 08:00.
£600 overdue on 1 invoice.
Tools Down: Mrs Patel at 8, then you’re free. Ellis still owes £600.
Today
Consumer unit change
Mrs Patel · 14 Park RoadTodayMoney
Garden lights£600
INV-0138 · SentDue 18 September 2026Waiting
Kitchen rewire£2,220
Sarah HughesQ-0143 · Issued03On the job
Said on the job, saved on the job.
The finish they chose, the photos of what the plaster will hide, the extra they asked for while you were there: say it with the photos and it’s on the job, not in your head. Weeks later, ask for it. How job memory works.
Tools Down: Saved on Taylor’s kitchen job, with the 2 photos.
04The evening
At the end of the day, nothing left in your head.
At 18:00 the wrap says what you worked on and haven’t invoiced, and what tomorrow starts with. Less to carry in your head, and more of the evening back. Unpaid invoices get reminders at 3, 7 and 14 days, free.
1 job worked today and not invoiced.
Sarah Hughes hasn’t answered Q-0143 in 8 days. Tomorrow: 08:00 Taylor.
Your trade
In the work you do
- ElectriciansRemedials quoted from the hallway, reminders when the agent pays late, photos of every board.
- PlumbersThe invoice ready before you’ve left the doorstep, with the ten-minute extras on it.
- Heating engineersBoiler quotes sent from the drive, deposit, stage and balance from one job, the install remembered.
- Bathroom fittersThe quote, the deposit, the stages and the balance for one big job, with the extras written down.
- BuildersCIS and the reverse charge set by customer, a build invoiced in stages, variations written down.
- RoofersThe week moved when it rains, photos the customer can’t take, deposits for the scaffold.
- Gas engineersLandlord gas safety records with no signal, and next year’s check already lined up.
- All tradesWhat every trade gets, and the rules you all work under.
Straight answers
What sole traders ask
Do I have to set anything up first?
Hardly. It asks your name, then your business name and trade, or fills them in from your website, and whether you’re a sole trader, a limited company or a partnership. Anything else is asked the first time it’s needed, and customers are saved as you mention them.
Will it understand me?
Say it the way you’d say it on site: “Quote Mrs Jones for the board, £650.” Type it or say it. Tools Down shows you the quote or invoice it made, and you share it when you’re happy.
Can it get things wrong?
Yes, the way anyone taking a message on a busy day can. So it shows its work: everything it makes or changes comes back as a card you can open and check, with Undo. Quotes and invoices are drafts until you send them. When two customers could be the one you meant, it asks which. When it can’t find something it says so rather than guess, and it won’t state a regulation, a tax position or a price as fact: signing off the work stays with you.
What happens after the free month?
Every screen keeps working, and payment reminders carry on. The Free plan gives you 50 messages a month to Tools Down, and Tools Down Pro lifts that limit for £29.99 a month including VAT, or £24.99 if you reclaim VAT. What counts as a message.
Price and the free plan
Made for one. Priced for one.
£29.99 a month including VAT, or £24.99 if you reclaim VAT. One person, no minimum, no setup fee, no training.
- Your first month is free, with no card.
- After that you’re on the Free plan: 50 messages a month to Tools Down, and every screen keeps working.
- Tools Down Pro is paid monthly through Apple. It lifts the message limit.
- Fair use applies on every plan, with limits set far above what one person books or asks for in a month.
Tools Down for iPhone
Coming soon on the App StoreFirst month free, no card.