Morning brief and evening wrapEvery morning. You know where you stand.
Tools Down speaks up before you think to ask. First thing on a working day, what’s on and what’s overdue. At the end of it, what’s finished but not invoiced and which quotes are still waiting. And whenever you ask what’s on, who’s late paying and which quotes have gone quiet, with Follow up.
iPhone. First month free, no card.
Tools Down: Mrs Patel at 8, then you’re free. Ellis still owes £600.
Today
Consumer unit change
Mrs Patel · 14 Park RoadTodayMoney
Garden lights£600
INV-0138 · SentDue 18 September 2026Waiting
Kitchen rewire£2,220
Sarah HughesQ-0143 · Issued01First thing
Before the kettle’s boiled, you know the day.
At 07:30 on a working day, a notification with your first job and anything overdue. Tap it and the Diary opens on today. On a day with nothing to tell you, it stays quiet.
A new chat in the morning offers “What’s on today?”. Tap it and you see today’s jobs, who’s late paying, quotes with no answer after a week with Follow up, accepted work waiting for a date with Book it in, and your reminders.
Mrs Patel at 08:00.
£600 overdue on 1 invoice.
02Gone quiet
The quote you forgot gets a nudge.
A quote with no answer after a week is in the evening wrap, and under Waiting, with Follow up, when you ask what’s on. Tap Follow up and Tools Down drafts a short message for you to send, in your words. Nothing goes to your customer by itself.
Tools Down: Here’s one you could send: “Hi Sarah, just checking the kitchen rewire quote came through. Happy to answer anything. Chris”
03The evening wrap
At the end of the day, nothing left hanging.
At 18:00 on a working day: jobs finished today and not invoiced, visits made and not quoted, quotes still waiting on an answer, and what tomorrow starts with. Tap it and the Diary opens on tomorrow.
1 job finished today and not invoiced.
Sarah Hughes hasn’t answered Q-0143 in 8 days. Tomorrow: 08:00 Taylor.
04Reminders and tips
What you asked for, when you asked for it.
Reminders you set come through at the time you said, even in quiet hours: “Remind me Friday at 2 to chase the Willow Lane invoice.” They show in the Diary, and when you ask what’s on.
And once a day at most, a new chat shows a tip on something it can do that you haven’t tried, like “You can book a job by saying ‘Patel Tuesday morning’.” Tap it and the words are in the box, ready to change.
Notifications
Morning briefWhat’s on, first thing on a working day.
Evening wrapWhat’s finished, and what tomorrow starts with.
Neither one lands between 8pm and 7am.
Reminders you setThese always come through.
In your trade
Shown in the work you do
Price and the free plan
Made for one. Priced for one.
£29.99 a month including VAT, or £24.99 if you reclaim VAT. One person, no minimum, no setup fee, no training.
- Your first month is free, with no card.
- After that, 50 messages a month to Tools Down stay free for good, and every screen keeps working.
- Tools Down Pro is paid monthly through Apple. It lifts the message limit, and the price you join at is the price you keep.
- Fair use applies on every plan, with limits set far above what one person books or asks for in a month.
Tools Down for iPhone
Coming soon on the App StoreFirst month free, no card.
Keep looking
What else it does
- Job memoryNotes and photos saved on the job as you go, and found again by asking.
- QuotesMade in your business’s name from what you say, and followed up when it goes quiet.
- InvoicesDeposits and stages taken off the final, with CIS, the reverse charge and VAT set by customer.
- Payment remindersUnpaid invoices chased at 3, 7 and 14 days, free, stopping when they’re paid.
- DiaryBooked in and moved by saying so, with any clash pointed out, and reminders the same way.
Free guides and templates
- How to keep track of jobs when you work on your ownOne place for every job, notes made on the day, one diary, and a weekly look at the money and the quotes.
- How to chase an unpaid invoice without falling out with the customerFriendly messages for day 3, 7 and 14, when to ring instead, and what the law says when a business customer pays late.