Issue it with no signal
In a loft or a basement, finish and issue the record. It’s stamped with the time on your phone and sends itself when you have signal.
The AI for gas engineersThe landlord’s record, done in the loft. Next year’s check, already lined up.
Landlord and homeowner gas safety records on your iPhone. Issue them with no signal. A month before the next check, you get a reminder with the landlord’s message written, offering two of your free mornings, to send from your own phone. Every reading and outcome is yours.
Coming soon on the App StoreHow it compares
iPhone. First month free, no card.
Tools Down: Opened it. Readings and outcomes are yours to fill in.
Landlord gas safety recordDraft
14 Park Road
Landlord: Mr Shah
- BoilerKitchen cupboard
- HobKitchen
- Readings and outcomeYours to enter
Heard on the forums
A LL cert costs around £50 in my area for 2 appliances. I find that I am really struggling to complete it in an hour to make it worthwhile for me.
What the record holds
The record, field by field.
Each record captures what you checked and what you found, for landlords or homeowners. It checks every required field is filled before it issues.
- The date of the check and the address.
- The landlord’s or agent’s name and address, and the tenant.
- Each appliance: type, location, make, model, GC number, serial and flue type.
- Flue and ventilation checks, readings (operating pressure or heat input, or a combustion set), the safety device, and whether it’s safe to use.
- Any defect and the action taken.
- Installation checks: tightness, pipework, the meter and bonding.
- Your name, signature and Gas Safe registration number, and the customer’s signature or a note that they weren’t there.
What matters on your jobs
What it does between one check and the next
The data plate, from a photo
You say: A photo of the boiler’s data plate.
It reads the make, model, GC number and serial for you to confirm. At a repeat visit, last year’s appliances come with the record.
Next year’s job, already lined up
The next check shows in your Diary. A month before it’s due, you get a reminder with a message to the landlord written, offering two of your free mornings, ready to send from your own phone.
The tenant copy, with the landlord’s agreement
The tenant gets a copy only once you’ve confirmed the landlord agreed, in line with HSE’s guidance that an engineer may send the record straight to the tenant with the landlord’s agreement.
Price and the free plan
Made for one. Priced for one.
£29.99 a month including VAT, or £24.99 if you reclaim VAT. One person, no minimum, no setup fee, no training.
- Your first month is free, with no card.
- After that you’re on the Free plan: 50 messages a month to Tools Down, and every screen keeps working.
- Tools Down Pro is paid monthly through Apple. It lifts the message limit.
- Fair use applies on every plan, with limits set far above what one person books or asks for in a month.
Tools Down for iPhone
Coming soon on the App StoreFirst month free, no card.
Straight answers
Questions gas engineers ask
Can I do landlord gas safety records (CP12s) on my iPhone?
Yes. Tools Down does landlord and homeowner gas safety records. They issue with no signal, and a photo of the data plate fills in the make, model, GC number and serial for you to confirm. You enter the readings and the outcome; Tools Down never fills them in.
Is a gas safety record the same as a CP12?
In everyday use, yes. CP12 and LGSR are names people still use, and some say gas safety certificate; the regulations talk about a record of the safety check (Gas Safety (Installation and Use) Regulations 1998, reg 36).
How often does a landlord need a gas safety check?
At intervals of not more than 12 months, and a new tenancy needs a check in the 12 months before it starts (Gas Safety (Installation and Use) Regulations 1998, reg 36). Northern Ireland has the same rule in its Gas Safety (Installation and Use) Regulations (NI) 2004, reg 36.
Can I do the check early without losing the date?
Yes. A check in the two months before the deadline counts as done on the deadline date (reg 36A), and records are kept until two further checks have been done.
Can I email the record straight to the tenant?
HSE says a gas engineer may send the electronic record directly to the tenant with the landlord’s agreement (HSE: gas safety check records). Tools Down lets you send a tenant’s copy only once you’ve confirmed the landlord agreed.
How long does the tenant have to get a copy?
Existing tenants within 28 days of the check; new tenants before they move in (Gas Safety (Installation and Use) Regulations 1998, reg 36).
Will it remind me when the next check is due?
Yes. The due date shows in your Diary, and a month before, you get a reminder with the landlord’s message written, to send from your own phone.
Paperwork and rules
The rules around the landlord’s record
Information, not advice. Open a rule to read it, with its source; check the source for your own job.
Gas Safe registrationEngland, Wales and Scotland (Northern Ireland has matching regulations)
No self-employed person may carry out gas work unless they’re in the class of persons approved by HSE, which is the Gas Safe Register. Nobody may falsely pretend to be a member.
The landlord’s annual checkEngland, Wales and Scotland
Each appliance and flue must be checked for safety within 12 months of being installed and at intervals of not more than 12 months since the last check.
What the record containsEngland, Wales and Scotland
The date; the address; the landlord’s or agent’s name and address; each appliance or flue checked and where it is; any defect; any remedial action; confirmation of the examination in regulation 26(9); the engineer’s name and signature; and their Gas Safe registration number.
Gas Safety (Installation and Use) Regulations 1998, reg 36HSE: gas safety check records
Copies to tenantsEngland, Wales and Scotland
A copy to each existing tenant within 28 days of the check, and to a new tenant before they move in. Keep the record until two further checks have been done.
Sending the record electronicallyEngland, Wales and Scotland
Records may be electronic. A landlord, or a gas engineer with the landlord’s agreement, may send the electronic record straight to the tenant; a paper copy must be given if the tenant asks.
The two-month windowEngland, Wales and Scotland
A check done in the two months before the deadline counts as done on the deadline date, so the anniversary stays put.
Landlord checksNorthern Ireland
The same duties: checks at intervals of not more than twelve months, and copies to existing tenants within 28 days.
Gas Safety (Installation and Use) Regulations (NI) 2004, reg 36
Unsafe appliancesEngland, Wales and Scotland
Anyone working on gas who suspects an appliance is dangerous must straight away take all reasonably practicable steps to tell the responsible person.
Tenants who won’t give accessEngland, Wales and Scotland
Force must not be used to enter; the landlord has to show they took all reasonable steps. HSE advises keeping a record of all correspondence.
Your work
The work you do
- Landlord gas safety checks, in batches for agents
- Boiler services, often with the landlord check
- Breakdowns: no heating, no hot water, lockouts
- Cooker and hob connections, gas fires
- Tightness tests and capping off
- Homeowner gas safety checks
How the money comes in
- A fixed price per record, in batches, paid on the agent’s cycle.
- The same property every year: the anniversary is the next job.
- Breakdowns: a call-out or first hour plus parts, paid on the day.
- Warning notices: an urgent fix, and the owner may not be the one who let you in.
Keep looking
More on what it does for you
Free guides and templates
- How to keep track of jobs when you work on your ownOne place for every job, notes made on the day, one diary, and a weekly look at the money and the quotes.
- Free invoice templateInvoice number, dates, priced lines with VAT shown correctly, when it’s due and your bank details.
- How to chase an unpaid invoice without falling out with the customerFriendly messages for day 3, 7 and 14, when to ring instead, and what the law says when a business customer pays late.
Other trades, and how it compares
- Heating engineersBoiler quotes sent from the drive, deposit, stage and balance from one job, the install remembered.
- PlumbersThe invoice ready before you’ve left the doorstep, with the ten-minute extras on it.
- ElectriciansRemedials quoted from the hallway, reminders when the agent pays late, photos of every board.
- Apps for tradespeople, comparedTools Down beside Tradify, Fergus, ServiceM8, Jobber and more, with sources.
- All tradesEvery trade page in one place.